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Paying a Supplier

When a purchase has a Partial or Pending payment status, the outstanding amount appears as a payable due. Here's how to record a payment to the supplier.

Method 1 — From the purchase​

  1. Open the purchase from the Purchases list
  2. Click Add Payment
  3. Enter the amount being paid
  4. Select payment method and bank account
  5. Add a reference number if needed (cheque number, UTR)
  6. Click Save

Method 2 — From the Dues page​

  1. Go to Dues in the sidebar
  2. Click the Purchases tab
  3. Find the supplier's outstanding bill
  4. Click Add Payment
  5. Fill in payment details and save

What happens​

  • If payment clears the full remaining balance → status changes to Paid
  • If partial → status stays Partial with updated remaining amount
  • The payment is recorded in the Payments ledger and linked to the purchase

Viewing all supplier dues​

Go to Dues → Purchases to see all outstanding amounts across all suppliers in one view. You can filter by supplier to see only one supplier's outstanding bills.

tip

If you pay a supplier via bank transfer, add the UTR number as the payment reference. This makes it easy to reconcile with your bank statement later.