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Party Statement

The Party Statement shows the complete transaction history between your gym and one specific customer or supplier — every sale, purchase, payment, and outstanding balance.

Accessing the report​

Go to Reports → Party Statement.

Selecting a party​

Choose the ledger account for the customer or supplier you want to view. Members and suppliers each have a linked ledger account.

What's shown​

A chronological list of all transactions with this party:

  • Date and description (e.g. "Sale INV-0042", "Payment received")
  • Debit amount (what they owe / what you paid)
  • Credit amount (what you received / what they paid)
  • Running balance (positive = they owe you / negative = you owe them)

Filters​

FilterOptions
Party (Ledger Account)Select the customer or supplier
Date RangeFrom / To

Use cases​

  • Customer follow-up — show a member their full account history when they have questions
  • Supplier reconciliation — compare your records with a supplier's statement
  • Outstanding balance — see exactly how much a party owes or is owed at any point

Exporting​

Click Download CSV to share the statement with the customer or supplier, or to attach to a reminder for outstanding payment.